Job Description
Benefits:
Paid time off
Training & development
Competitive salary
FULL TIME (W2) | IN PERSON POSITION | Northbrook, IL
As an Executive Assistant at Gamma Team Security Inc., you will play a crucial role in managing the executive office and ensuring smooth operations.
Current U.S. work authorization required.
Candidates must live within a 20-minute drive of Northbrook.
Your
responsibilities will include:
Manage schedules and coordinate meetings
Track project deadlines and milestones
Communication, correspondence with government agencies and executive authorities
Serve as a liaison between the Company President and internal/external stakeholders
Prepare and review documents, reports, applications, meeting minutes, marketing materials and proposals
Maintain a high level of confidentiality and professionalism
Maintain an organized filing system
Follow up with employees and clients to complete professional and business profiles
Control employees to comply with company regulations and resolve conflict situations
Utilizing various software and technology tools to streamline processes and improve efficiency
Screen and prioritize emails, phone calls, and other forms of communication
Handling monthly reports and meeting minutes
Create forms, standardized documents, spreadsheets, and/or databases
Conduct internet research and prepare reports
Renew and apply for professional and business licenses in different states
Prepare contracts, proposals, Quate Applications
Create documents formatted for electronic signature, ensuring efficient and secure processing
Overseeing office supplies, equipment, and facilities ensures a productive work environment
Assist HR department with calls, documents, and scheduling
Required skills and experience
Bachelor's degree as a minimum
Fluent in English (oral and written)
Strong written and verbal communication skills
HR experience is a plus
Exceptional organizational and time management skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, emails, Adobe)
Easy to learn new software
Phone ethics and patience
Ability to multitask and prioritize tasks effectively
Professional demeanor and strong problem-solving abilities
Ability to work in a fast-paced environment
What do we offer:
Competitive salary
Paid sick days + vacation
Supportive team
Training
The stated salary is a starting rate, with opportunities for salary increases based on performance, achievements, and results.
To apply
Apply now or send your resume to Info@gammateamcorp.com (put subject: Resume to Executive Assistant position).
Job Tags
Full time, Work at office