Job Description

Position Summary DESCRIPTION: The Day-of Events Coordinator and Assistant to the Campus Event andConference Manager is a vital member of the campus events team,responsible for supporting the planning, coordination, andexecution of campus events and conferences. This individual plays akey role in ensuring the success of events by providingon-the-ground support, maintaining strong communication withclients and internal departments, and assisting with administrativeand operational duties. OUTCOMES: Schedule of activities remains accurate so overlap does not occur.Create positive public relations with all constituents. Essential Functions Event Coordination & Execution 30% Provide on-site coordination and support for day-of logisticsduring campus and external events. Assist with the execution of anchor events and high-profilecampus functions. Serve as a point of contact for clients and guests duringevents to ensure a seamless experience. Conduct client site tours downtown and assist in pre-eventplanning meetings. Work with internal campus partners on coordination of theirevents. Administrative & Client Services 30% Support the Campus Event and Conference Manager in managingclient communications, contracts, housing assignments, and eventdetails. Assist in preparing and processing event-related billing,invoicing, and payments. Learn and operate event management software systems to input,update, and approve internal and external event requests. Maintain accurate event records and client files. Alcohol procurement, ensure proper COI on file, and bartendingservices have been contracted Collaboration & Communication 20% Liaise with multiple campus departments including Facilities,Public Safety, IT, and Media Services to coordinate logistics andservices for events. Communicate with external clients, internal students, YCPfaculty/staff to ensure seamless execution of events. Summer Programs & Housing Support 20% Assist in coordinating logistics and housing arrangements foroutside groups during summer conferences. Provide support in onboarding summer program clients andmanaging accommodations. Experience and Education Required Associate’s or Bachelor's degree or equivalent experience inEvent Management, Hospitality, Communications, or a relatedfield. 1 Year experience in event coordination, hospitality, orcustomer service preferred. Experience and knowledge of 25Live scheduling software orsimilar enterprise scheduling software. Required Skills and Qualifications Proficiency in using event management or scheduling software(e.g., EMS, 25Live, or similar). Strong organizational skills with keen attention todetail. Excellent interpersonal, written, and verbal communicationskills. Ability to multitask and remain calm under pressure in a fast-paced environment. Availability to work evenings and weekends as needed. Familiarity with campus event planning or educationalinstitution settings. Experience in coordinating with catering and facilitiesteams. Prior experience with billing systems and client paymentprocesses. Excellent customer service skills. Ability to work independently and with others to as a team tocarry out an event successfully. Exercise good judgement, discretion and decision-makingskills. Ability to deal consistently with students, alumni, faculty,administrators, and community leaders alike with courtesy,professionalism and confidentiality. Ability to identify and assess safety issues to reduceliability risk to the college. Additional Information York College of Pennsylvania is an Equal Opportunity Employer and Non-Discriminatory. For a copy of YorkCollege's Annual Security Report, you may contact the Office ofCampus Safety or visit the website: Annual Security Report. #J-18808-Ljbffr

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